What Are MRO Storeroom Best Practices?

Enhanced MRO Storeroom Management with Gemini Smart

The objective of your MRO (Maintenance, Repair, and Operations) storeroom is to efficiently manage parts and material investments required for maintenance tasks, repairs, and operations. With Gemini Smart, you gain a comprehensive solution that streamlines storeroom management, ensuring the availability of the right parts and components at the right time while minimizing total costs.

Core Features of Gemini Smart for MRO Storeroom Optimization

1. Automated Inventory Management Gemini Smart provides real-time tracking and automated updates of parts inventory. Every part is scanned using a barcode or RFID system and logged directly into the app, ensuring accurate stock levels and preventing stockouts.
2. Min/Max/Reorder Point Alerts The app allows users to set Min/Max levels and reorder points for each part. Gemini Smart continuously monitors these parameters and sends alerts when stock levels approach critical thresholds.
3. Vendor Management Module With Gemini Smart, users can evaluate vendor performance based on key metrics such as on-time delivery, correct quantity, and part accuracy. The system automatically calculates vendor efficiency using the formula:

   Vendor Efficiency = (% On-Time Deliveries) x (% Right Quantity) x (% Right Part Deliveries)

4. Kitting and Staging Area Management Gemini Smart ensures that kitted parts for scheduled maintenance are securely managed. Each kit is tracked with a corresponding work order, and unauthorized access is prevented through digital locks and keycard systems.
5. Cycle Counting and Inventory Audits Regular cycle counts are facilitated through the app, ensuring inventory accuracy above 95%. Gemini Smart generates daily or weekly cycle count schedules, tracks discrepancies, and provides audit trails.
6. Environmental Monitoring Gemini Smart integrates sensors to monitor temperature and humidity levels, ensuring that parts sensitive to environmental conditions are stored correctly. Alerts are triggered if conditions fall outside predefined ranges.
7. Performance Dashboards and KPIs The app provides customizable dashboards displaying key performance indicators (KPIs) such as:
   • Inventory turnover rate
   • Percentage of parts assigned to assets
   • Number of expedited parts and emergency purchases
   • Vendor-owned inventory ratios
   • Stockout percentages and backorders
8. Work Order Integration All parts issued from the storeroom are automatically linked to work orders, ensuring accurate tracking of parts usage. Gemini Smart prevents parts checkout without an associated work order, maintaining complete transparency.
9. 6S Methodology Implementation Gemini Smart supports the 6S methodology for storeroom optimization:
   • Sort: Identifies obsolete parts and initiates removal.
   • Straighten: Suggests optimal part placement based on usage frequency.
   • Scrub: Tracks cleaning schedules and environmental maintenance.
   • Standardize: Provides standard operating procedures (SOPs) and ensures consistent execution.
   • Sustain: Offers regular review prompts and improvement suggestions.
   • Security: Manages access control with digital logs and alerts for unauthorized entry.
10. Condition Monitoring and Preventive Maintenance Large HP motors and other critical assets can be scheduled for regular preventive tasks. Gemini Smart includes reminders and documentation features for monthly tasks like turning motor shafts.

Inventory Performance Indicators in Gemini Smart

• Inventory Turnover Rate: Tracks the frequency of parts usage to identify potential issues with specific assets.
• Stockouts and Inactive Stock: Automatically flags inactive stock and provides suggestions for obsolescence reviews.
• Expedited Costs: Separately logs and tracks expedited shipping and emergency purchase costs.

Benefits of Using Gemini Smart for MRO Storeroom Management

1. Lower Operating Costs By automating inventory management and reducing stockouts, Gemini Smart significantly lowers overall operating costs.
2. Improved Storeroom Efficiency Gemini Smart’s streamlined processes reduce waste and improve labor efficiency by minimizing the time spent on manual tasks and searching for parts.
3. Enhanced Vendor Relations With detailed vendor performance reports and audit capabilities, Gemini Smart helps foster better supplier relationships and improves negotiation outcomes.
4. Reduced Waste and Environmental Impact The app promotes sustainability by tracking waste metrics and providing actionable insights to minimize unnecessary inventory.

Next Steps for Implementing Gemini Smart

1. Educate Maintenance Personnel Train your staff on best practices and ensure they understand how to use Gemini Smart’s features.
2. Set Goals and Monitor Progress Define clear storeroom goals and use Gemini Smart’s KPI tracking to measure progress.
3. Optimize Processes Continuously Regularly review processes and leverage Gemini Smart’s insights to make data-driven improvements.
4. Engage Vendors and Stakeholders Use Gemini Smart’s reporting tools to engage vendors and align them with your storeroom objectives.

By integrating Gemini Smart into your MRO storeroom management strategy, you can achieve a well-organized, secure, and efficient storeroom that supports business objectives, reduces costs, and enhances operational reliability.